Flat Pricing vs. Per-Door Fees — What Property Managers Actually Pay

Most property management software in the market today uses a per-door pricing model: a base monthly fee plus an additional charge for every unit you manage. The base looks attractive in marketing copy. The per-door fee is where the real cost lives — and it compounds quickly.

The math at typical per-door rates

Industry-typical per-door fees range from $1.00 to $2.50 per unit per month, on top of a base subscription. A platform advertised at "$58/mo starting" can easily run $260+/mo at 50 units, $400+/mo at 200 units.

That's not a hidden fee — vendors disclose it on their pricing pages. But it's structured so the headline price stays low and the real cost only becomes visible when you do the math.

Why per-door pricing exists

Per-door pricing comes from the enterprise software era — bigger property managers paid more, and the friction of the math kept smaller operators from comparing alternatives. It's a profitable model for the vendor but it actively punishes customer growth.

Why flat pricing makes more sense for growing PMCs

Flat tier pricing — like Proprietio's $119/mo for up to 250 units — aligns vendor incentives with yours: we make money from your subscription, not from your scale. You add 20 doors? Your bill stays the same. You add 200? Same.

That predictability matters when you're modeling cash flow, planning growth, or comparing your software cost to your operating margin.

See exactly what you'd pay

Use our pricing calculator to see your monthly cost on Proprietio at any portfolio size. Compare with the typical per-unit and per-portfolio pricing models common in the market.