Run the board.
Not the spreadsheet.
Proprietio for condos + co-ops: structured voting, special assessments billed per unit, owner statements automated, all your governance docs in one searchable vault. Built for self-managed boards and small management companies — not enterprise HOA platforms.
What Proprietio actually looks like
Governance that actually works.
Four product surfaces designed for the rhythm of a real board.
Roster + roles, not a Google Sheet
Members can be platform users (Alice with a login) OR LLC entities (an investor's company holding 3 units). Each member has a role: President, Treasurer, Secretary, Member. History is preserved when members rotate off — past votes still attribute correctly.
- Mix of users + LLC entities on the same roster
- 4 standard roles with role-specific permissions
- Soft-remove preserves vote history when members rotate
Quorum + pass-percent enforced automatically
Open a vote on CapEx above your threshold, or any rule change. Members cast YES / NO / ABSTAIN with optional comments. Quorum (% of members who voted) and pass-percent (% of YES vs YES+NO) are computed by the system — abstains don't count for or against. One-click 'Close + tally' flips the vote PASSED or FAILED with a permanent decision record.
- Subjects: CapEx · Special assessment · Rule change · Contract · Other
- Configurable quorum + pass thresholds per board (default 50% / 51%)
- Vote auto-tallies on close; full audit log preserved
Voted in the app, billed per unit, paid online
A passed CapEx vote spawns a special assessment. Set the total amount, billing date, and per-unit share % (auto-suggests equal split, override per-unit). When you 'Post' the assessment, Proprietio generates an Invoice for each unit's owner — billed to the primary tenant if leased, or directly to the LLC if owner-occupied. Same engine that already runs $50K+ MRR for our property managers.
- Per-unit share % must sum to 100 (validation enforced)
- Regular monthly HOA dues + one-off special assessments — same flow
- Reserve fund tracking via the standard owner-entity ledger
Every unit owner sees their own ledger
Owners get a magic-link to their own portal: HOA dues paid + outstanding, assessments billed, signed amendments + bylaws + reserve study, maintenance tickets they reported. No login required — just click the email link. Per-LLC payouts via Stripe Connect routes the money to the right entity automatically.
- Magic-link portal — no signup, no password
- Per-LLC Stripe Connect for multi-entity buildings
- Document vault searchable by tag (bylaws, amendments, reserve study, ...)
We know your state's rules.
Condo + HOA law varies wildly state by state — California's Davis-Stirling, Florida's Chapter 718, New York's Condominium Act, etc. Proprietio's compliance engine references the right framework per state, with quarterly law-update digests so you're never the last to know about a rule change.
Flat tiers. No per-door tax for boards either.
Designed for governance, votes, and assessments — not rent collection. 14-day trial · cancel anytime · no setup fee.
Small co-op or townhouse, single building.
- Up to 25 owner units · 1 building
- Unlimited votes & motions
- Regular + special assessments
- Document library (CC&Rs, bylaws, minutes, financials)
- Owner directory + communications
- Email support
Mid condo, single tower.
- Up to 100 owner units · 1 building
- Everything in Lite, plus:
- Vendor management + W-9 collection
- Work-order routing
- Auto board packets (quarterly)
- Custom assessment categories
- Priority email support
Large self-managed condo or multi-building HOA — still one board.
- Up to 300 owner units · one association (multi-building OK)
- Everything in Pro, plus:
- QuickBooks export
- Branded owner portal
- 1-hour onboarding session
- Phone + email support
Largest self-managed associations — one board, even across several buildings.
- Up to 1,000 owner units · one association across several buildings
- Everything in Elite, plus:
- White-label portal
- SSO (SAML)
- Dedicated CSM
- Custom SLA + integrations
Running a management company that handles multiple boards?
Proprietio Operator is purpose-built for management companies running 10–200+ HOAs and condo boards. One parent account, every board as a sub-org, consolidated billing, cross-board KPIs, white-label option. Pricing from $999/mo.
14-day trial · up to 3 boards · no credit card required.
vs. the typical "association software" quote
Most HOA platforms still charge per-door fees, demand a setup payment, lock you into a 12-month contract, and require a sales call. We don't.
See full pricing comparison| Per-unit fee (50 units × $1.50) | $75/mo | $0 |
| Setup fee | $500 | $0 |
| Annual contract lock-in | 12 mo | none |
| Sales call required | yes | no |
See what your board would save with Proprietio
Get a free, personalized audit — owner ledgers, dues collection, voting, reserve tracking. We show you exactly what switching off spreadsheets (or your legacy HOA tool) would save your board. Emailed in minutes.
Onboard your board in
an afternoon.
Start free for 14 days. Add your members, set your voting rules, run your first vote. Cancel anytime — no contract, no per-unit fee.